From patrick.schouller@inria.fr Mon Jul 12 14:14 MET 1999
To: (Suppression de la liste des destinataires)
From: Patrick Schouller 
Subject:  Appel d'offre pour l'organisation de la
        conférence IST 1999



Restricted accelerated procedure.
Call for Tenders for the organisation of the IST 1999 Information Society
Technologies Conference & Exhibition (IST 99)" and the  Media set-up and press
relations tasks for the 1999 Information Society Technologies Conference &
Exhibition (IST 99), including the provision of services for the award-giving
ceremony of the 1999  EISTP.
1.      Awarding authority: The European Commission, Directorate-General XIII
Information Society: Telecommunications, Markets, Technologies - Innovation
and
Exploitation of Research, for the attention of Mr. Guy J. Hoeberechts BU 24
-1/33, Rue de la Loi/Wetstraat 200, B-1049 Bruxelles/Brussel, Belgium. Tel.
+32.2. 296.80.09 Fax. + 32.2.296.90.37

2 Category of Service and Description: Code CPC (86601)
Preparation and organisation of the IST 1999 Information Society Technologies
Conference & Exhibition (IST 99)" and the  Media set-up and press relations
tasks for the 1999 Information Society Technologies Conference & Exhibition
(IST
99), including the provision of services for the award-giving ceremony of the
1999  EISTP.

The invitation to tender concerns two specific lots:
Lot 1. "The set-up and organisation of the IST 1999 Information Society
Technologies Conference & Exhibition (IST 99) for approximately 3.500
delegates"
Lot 2. "Media set-up and press relations tasks for the 1999 Information
Society
Technologies Conference & Exhibition (IST 99), including the provision of
services for the award-giving ceremony of the 1999 European Information
Society
Technology Prize (EISTP)".

3. Place of delivery: The services will be performed on the contractor's
premises with the exception of those tasks which must, by necessity, be
carried
out in Helsinki
4. a) Regulatory/administrative restrictions of tenders:
1. Professional Conference Organizers
2. Companies specialised in Communication, Press activities and Public
relations
4. b)
4. c)
5. Division into lots : the contractor is allowed  to tender for Lot 1 and /or
Lot 2
6. Number of potential providers invited to tender: 5 for lot 1 and 5 for
lot 2
7. Variants : No variant is allowed.
8. Duration of the contract: The work should be completed within 6 months from
the date of signature of the contract.
9. Legal form: Each candidate can present himself as a unique contractor or in
association with others.  In case several candidates present a joint bid, a
lead company must be indicated with overall responsibility for the contract
and
its proper execution.
10. a)
10. b) Final date for the receiptof requests to participate:  July 15, 1999
10. c): Address to which they must be sent: see point 1
10. d) Language: English
11. Final date for the dispatch of invitations to tender:  July 19, 1999
12. Guarantees : The contractor will be asked to provide a guarantee of the
amoundt equivalent to the advance paid by the European Communities upon
signature of the contract
13. Selection criteria: The following criteria will be used to select the
tenderers.
Administrative Information lot 1 & 2
- full name of organization, legal status, address, person to contact, person
authorized to sign on behalf of the organization, telephone number, facsimile
number, VAT number, preferred terms of payment, banking details:  bank name,
account name and number, branch address, sort code and  SWIFT address of bank;
-proof of enrolment (declaration or certificates) in one of the
professional or
trade registers, in country of establishment;
Financial Information lot 1 & 2
-proof of financial and economic standing by the following references:
- annual turnover in euros (1996, 1997 and 1998),
- balance sheet or extracts therefrom where publication of the balance  sheet
is required under company law in the country of establishment
Skills, efficiency, experience and reliability- lot 1
- The tenderer's average annual manpower and the number of managerial staff
for
the last three years;
- The tenderer's educational (university degree or equivalent) and
professional
qualifications  and/or those of the firm's managerial staff and, in
particular,
those of the person or persons responsible for providing the services (with at
least 3 years experience in the organisation of conferences); especially the
tenderer's experience and credibility in the field of organisation of high
level conferences (at least 7 years experience);
- The quality and experience of proposed personnel, with minimum 3 years
experience in their specific area, and for the hostesses minimum 3 EU
languages
;
- The premises, tools and technical equipment available to the service
provider
for carrying out the services;
- Proof that the candidate is member of a professional PCO organisation;
- List of principal conferences organised during the past two years, with
sums,  the number of delegates and dates, and a list of services provided.
Technical capability - lot 2
Educational and professional qualifications
The tenderer must indicate in the tender that it has access to specific and
pertinent expertise, either internal or external to its organisation, that it
could access on a full-time or part-time basis as appropriate when needed. The
tenderer must provide details of the qualifications and relevant experience of
the staff who will actually be allocated to the work (university degree or
equivalent and minimum 5 years experience in media and press relations
activities). Signed CVs of the personnel who will actually carry out the work
must be enclosed. Given that IST99 will attract journalists from many
countries, the tenderer must demonstrate that it has sufficient multilingual
capability to ensure the successful completion of the contract, in particular
concerning control of the quality of the press release translations into
French, German, Italian, Spanish and Finnish.
Professional competence
The tenderer must provide a list of the principle services provided in the
past
three years with the sums, dates and recipients, public or private, of the
services provided.

14. Evaluation Criteria: see tender documentation.
15. Other information
16. Date of dispatch of the notice: June 22, 1999
17. Date of receipt of the notice by the Office for Official Publications
of the
European Communities : June 22, 1999



Ministère de l'Economie, des Finances et de l'Industrie
Secrétariat d'Etat à l'Industrie
Direction générale de l'Industrie, des Technologies de l'Information et de la
Poste
Service des Technologies et de la Société de l'Information
Sous Direction des Programmes et de la Prospective
le BERVIL - 12 rue Villiot  - 75572 PARIS CEDEX 12
Téléphone : 01 53 44 94 25 - Télécopie 01 53 44 98 51